Deposit Fees of Student

Deposit Fees of Student

New Entry - option is used to deposit the fees of students.

Note- 

  • Before depositing the fees of students please make sure that the class fee structure of that class has been set from go to  Class Fee option of Admin module .
  • Also make sure that you have allowed the fees of students from the Fee Setting option of Fee Module.

Follow the below-mentioned steps to deposit the fees of a student.

  • Click on Fee  module.

  • Click on New Entry option.                                                                                                                                          

  • Following Window opens.
  • Search Student via Reg No or Sr No . ( Enter Reg No or Sr No and click on  Search button)

  • The student record will show on blank boxes.

  • Click on  Find student button to search students. ( If you don't have Reg No. or Sr No.)

  • Here you can find the student by the different type of searching.

  • Select All to show all records.

  • Or select Shift [▼], Class [▼], Stream [▼]  and  Section [ ▼ ]  to filter the students record.

  • Or write the name in the blank box to search by name.

  • Select  Reg No, Sr No, Name, Father Name, Address (M), Mob No (M) Address (P) Mob No (P) to sort record by these options.

  • Double click on the student whose fees you want to deposit.




  • After searching for student select Pay Month for which you want to deposit the fees.

  • Click on Calculate Fee to calculate the total fee.

  • After clicking Calculate Fee  button all fees are displayed in blank boxes.



  • The fee structure will displayed on the right side as follows.
  • Now fill Paid Amount in Paid field.
  • If any Discount  is given then fill it in Discount field.
  • Fill the reason  for the discount in the Narration field.
  • Click on  Submit button to deposit the fees.

Note - As you click on Submit button the fees will be deposited and you cannot cancel it.

  • Following window opens.                                                                  
  • Select the Payment Mode by which the student is depositing the fees (Cash, Cheque, etc.)
  • Fill the Reference No & Remark ( if required).
  • If payment mode is cheque then write Bank Name.
  • Now click on Save button.
            Note- To set payment mode go to Payment Mode option of Admin module .

  • After clicking on Save button a new window will open with this message- "Fee Submit Successfully. Do you want to Print Fee Receipt (Y/N)?"
  • Click on Yes button if you want to print the fee receipt.
  • Otherwise click on No button if you don't want to print the fee receipt.
  • Now click on Print button to Print fee receipt or click on the Export  button to export this in pdf or excel format.

Possible Error


Solution: - Go to Fee Module è Click Fee Setting then Enter Reg No. or Click on Find to Select Student then Now Set the Fee and Click Save button. Now doing Fee New Entry. Applying these steps Problem solved.


Solution: - Go to Admin Module then Click Fine Condition then Click Save Button. Now doing Fee New Entry. Applying these steps Problem solved.



Solution: - Enter Reg No. Then click on search button. Applying these steps Problem solved.


Solution: - If you find these type of issues then please contact our support team – 7080137444

 If you are facing any other issues like when click on Find button then getting error. Then please follow the steps given below.

  1. First Close VIDYA School Software.
  2.   Delete Temporary Files from your system.
    1. Press Window + R button then  Run Command will open.
    2. Type Temp in the box and click Ok button, Select all Temp Files and delete.
    3. Type %Temp% in the box and click Ok button, select all %Temp% Files and delete.
    4. Type Prefetch in the box and click Ok button, Select all Prefetch Files and delete.
    5. Note: - Currently running files will not be delete. 

                After deleting Temporary files Re-Open VIDYA Software.

           If still you are facing problems please Contact Our Support Team- 7080137444


    • Related Articles

    • What is VIDYA School Management Software

      Watch Video Product Highlights:- VIDYA-The School Management is a product of VIDYAOne. VIDYA-The School Management is a window based School Management Software. VIDYA is designed to run on any windows operating system from windows 7 or latest. VIDYA ...

    • Deposit Fees of Sibling Students

      vks Fee Entry Sibling option is used to deposit the fees of sibling students. Note- Before depositing the fees of student please make sure that the class fee structure of that class has been set from go to Class Fee option of Admin module . Also, ...

    • Benefits of VIDYA School Management Software

      There are much reasons to choose VIDYA. See the Quick Advantages. . No doubt VIDYA is a great software for managing the various aspect of data for School & Institution thereof. There are several reason which you can see below and compare it. (1) - ...

    • About Student Management System

      Student Module - This module is used for managing and modifying student data. Watch Video Options in Student Module are - New Entry - This option is used to admit new students in the school. Modify - This option is used to modify the student details. ...

    • Change Session in VIDYA School Management Software

      In VIDYA the School Management Software If you want to work on the previous session or see the record of Previous or Next Session. You must change the session using the Change Session Option in VIDYA School Software. Follow the Below Steps to Change ...