Deposit Fees of Student

New Entry ( Fee Module )

Watch Video

​
​

  • Managing student fees is one of the most vital aspects of school administration. With VIDYA School Software’s “New Entry” feature, you can simplify the entire fee collection process—ensuring it’s fast, efficient, and error-free. Whether you are handling hundreds of students or a few, this guide will walk you through the proper steps, pre-checks, and solutions for any common issues.

    📌Before You Begin: Key Prerequisites

    Before initiating a fee deposit, ensure the following configurations are done:

  • ✅Class Fee Structure: Go to Admin Module → Class Fee and confirm that the fee structure for the relevant class has been set.

  • ✅ Fee Settings: Navigate to Fee Module → Fee Setting and verify that the student’s fee payment option is activated.

Follow the below-mentioned steps to deposit the fees of a student.

  • Click on Fee  module.
  • Click on New Entry option.                                                                                                                                          

  • Following Window opens.
  • Search Student via Reg No or Sr No . ( Enter Reg No or Sr No and click on  Search button)

  • The student record will show on blank boxes.

  • Click on  Find student button to search students. ( If you don't have Reg No. or Sr No.)

  • Here you can find the student by the different type of searching.

  • Select All to show all records.

  • Or select Shift [▼], Class [▼], Stream [▼]  and  Section [ ▼ ]  to filter the students record.

  • Or write the name in the blank box to search by name.

  • Select  Reg No, Sr No, Name, Father Name, Address (M), Mob No (M) Address (P) Mob No (P) to sort record by these options.

  • Double click on the student whose fees you want to deposit.




  • After searching for student select Pay Month for which you want to deposit the fees.

  • Click on Calculate Fee to calculate the total fee.

  • After clicking Calculate Fee  button all fees are displayed in blank boxes.

                        
  • The fee structure will displayed on the right side as follows.
  • Now fill Paid Amount in Paid field.
  • If any Discount  is given then fill it in Discount field.
  • Fill the reason  for the discount in the Narration field.
  • Click on  Submit button to deposit the fees.

Note - As you click on Submit button the fees will be deposited and you cannot cancel it.

  • Following window opens.                                                                  
  • Select the Payment Mode by which the student is depositing the fees (Cash, Cheque, etc.)
  • Fill the Reference No & Remark ( if required).
  • If payment mode is cheque then write Bank Name.
  • Now click on Save button.
            Note- To set payment mode go to Payment Mode option of Admin module .

  • After clicking on Save button a new window will open with this message- "Fee Submit Successfully. Do you want to Print Fee Receipt (Y/N)?"
  • Click on Yes button if you want to print the fee receipt.
  • Otherwise click on No button if you don't want to print the fee receipt.
  • Now click on Print button to Print fee receipt or click on the Export  button to export this in pdf or excel format.

Possible Error


Solution: - Go to Fee Module è Click Fee Setting then Enter Reg No. or Click on Find to Select Student then Now Set the Fee and Click Save button. Now doing Fee New Entry. Applying these steps Problem solved.


Solution: - Do not use Upstraphy(') in comment while entering fee. If Upstraphy is mandatory then use double Upstraphy('').



Solution: - Enter Reg No. Then click on search button. Applying these steps Problem solved.


Solution: - If you find these type of issues then please contact our support team – 7080137444

 If you are facing any other issues like when click on Find button then getting error. Then please follow the steps given below.

  1. First Close VIDYA School Software.
  2.   Delete Temporary Files from your system.
    1. Press Window + R button then  Run Command will open.
    2. Type Temp in the box and click Ok button, Select all Temp Files and delete.
    3. Type %Temp% in the box and click Ok button, select all %Temp% Files and delete.
    4. Type Prefetch in the box and click Ok button, Select all Prefetch Files and delete.
    5. Note: - Currently running files will not be delete. 

                After deleting Temporary files Re-Open VIDYA Software.

           If still you are facing problems please Contact Our Support Team- 7080137444


    • Related Articles

    • Fee Entry Sibling ( Fee Module )

      In schools where multiple siblings are enrolled, managing fee payments individually can be time-consuming and error-prone. To address this, VIDYA School Software offers a powerful tool—“Fee Entry Sibling”—which enables administrators to deposit fees ...

    • About Fee Management System

      Watch Full Video On Fee Module The Fee Management System in VIDYA School Management Software is a comprehensive module designed to streamline and manage all student fee-related operations with ease and accuracy. ? Key Options in the Fee Module: New ...

    • New Entry (Student Module)

      Watch video Overview The New Entry feature streamlines the process of enrolling a student into the school database. Follow these professional, step-by-step instructions to ensure accurate and complete admission records. Prerequisites Before you ...

    • What is VIDYA School Management Software

      Watch Video Introduction: VIDYA School Management Softwareis a robust, Windows-based solution developed by VIDYAOne, designed to streamline and automate every aspect of a school’s operations. It’s more than just software — it’s a complete digital ...

    • Software Setting ( Setting Module )

      The Software Setting option in VIDYA allows administrators to manage important system-wide configurations such as SMS Sender ID, report storage paths, auto form numbers and more. These settings play a crucial role in customizing the software to match ...