Update Alumni Events, Students & General Information - VIDYAOne School Website

How to manage the alumni section on the VIDYAOne school website.

The Alumni menu allows your school to stay connected with former students by sharing general information, alumni events, and notable alumni profiles. VIDYAOne lets you manage all of this from the admin panel.

How to Navigate to the Alumni Editor

Go to the left sidebar in the admin panel
Under School info, click on Academics
At the top of the page, click on the Alumni tab
You will see three sub-tabs: General Information, Alumni Events, and Alumni Students
Alumni Menu - VIDYAOne School Website

Tab 1: General Information

This section contains the main introduction and description for the Alumni page.
  1. Click the Edit button on the top right
Edit Alumni General Information - VIDYAOne School Website
  1. Fill in the following fields:
    1. Section Heading – The main heading for the alumni section (e.g., "Alumni Meet at Our School"). Maximum 70 characters.
    2. Description – A detailed write-up about your institute's alumni activities, annual meets, and the alumni association. Maximum 1600 characters.
  2. Click Save to apply your changes
Save General Information - VIDYAOne School Website

Tab 2: Alumni Events

This section lets you add and manage alumni events so former students can stay informed and participate.
  1. Click on the Alumni Events tab
  2. Click the Edit button on the top right
Alumni Event - VIDYAOne School Website
  1. For each event click on + New Event, fill in the following fields:
    1. Name – The name of the alumni event (e.g., "Annual Alumni Meet"). Maximum 40 characters.
    2. Description – A brief description about the event. Maximum 1200 characters.
    3. Date – The date on which the event was or will be held
    4. Venue – The location where the event was held (e.g., "School Auditorium"). Maximum 70 characters.
  2. Scroll down to the Alumni Event Image and CTA section and click on +New Image to upload event images. Maximum image size is 1MB (600 x 400 pixels).
Alumni Event & CTA - VIDYAOne School Website
  1. You can rearrange events by dragging and dropping them
  2. Click Save to apply your changes
Save Content of Alumni Page - VIDYAOne School Website

Tab 3: Alumni Students

This section lets you showcase notable alumni from your institute along with their achievements.
  1. Click on the Alumni Students tab
  2. Click the Edit button on the top right
Alumni Students - VIDYAOne School Website
  1. For each alumni click on + New Student Button, fill in the following fields:
    1. Name – The full name of the alumni student. Maximum 40 characters.
    2. Batch – The graduation year of the alumni (e.g., "2000")
    3. Designation – Their current role and organisation (e.g., "Software Engineer, Google")
    4. Message – A short message or experience shared by the alumni. Maximum 1200 characters.
  2. Scroll down to the Student Photo section to upload a photo of the alumni. Maximum image size is 1MB (400 x 500 pixels). Add a Photo Caption and Photo Description (Alt Text) as well.
  3. Scroll down to the Achievements section (Optional) to list key achievements of the alumni (e.g., "Developed award-winning AI application", "TEDx Speaker"). Click + Add More to add additional achievements.
  4. Click Save to apply your changes.
Save Alumni Students - VIDYAOne School Website

Important Tips

Fill in all fields marked as Required before saving
Keep event details up to date so former students can plan their participation
Use the Achievements section to inspire current students by showcasing alumni success stories
You can rearrange the order of alumni entries by dragging and dropping them
Click Publish from the top right of the admin panel to make your changes live on the website