How to upload Mandatory Disclosure documents on VIDYAOne School Website
The Mandatory Disclosure section allows your institute to publish legally required information such as school details, official documents, exam results, teaching staff data, and infrastructure details. VIDYAOne lets you manage this from the admin panel under Rules and Policy.
How to Navigate to the Mandatory Disclosure Editor
Go to the left sidebar in the admin panel
Under Rules and Policy, click on Mandatory Disclosure
You will see the following tabs: General Information, Mandatory Documents, Results, Teaching Staff, Infrastructure, and Important PDFs
Tab 1: General Information
Click the Edit button on the top right
Fill in the following fields:
School Name – The official registered name of the institute
Affiliation Number – The school's affiliation number
School Code – The official school code
Principal's Name – Full name of the principal
Email Address – Official email address
Mobile Number – Contact number
Principal Qualification – Academic qualifications (e.g., "Ph.D. (Education)", "M.Sc. (Physics)"). Click + Add More to add multiple qualifications.
Street Address, City, State, District, Country, PIN Code
Tab 2: Mandatory Documents
Click the Edit button on the top right
For each document, fill in the following:
File Name / Caption – A name for the uploaded file (e.g., "Samithi Certificate", "No Objection Certificate", "Right to Education (RTE) Certificate", "Valid Building Safety Certificate"). Maximum 70 characters.
Click Upload File to upload the document
Category – Select the document category from the dropdown (e.g., "Informative Documents")
Display Order – The order in which this document appears on the page
Check Allow Download to let visitors download the document
Click Save to apply your changes
Tab 3: Results
Click the Edit button on the top right
For each year's results, fill in the following fields for both Class X Results and Class XII Results:
Year – The academic year (e.g., 2022, 2023)
Registered Students – Total number of students who appeared for the exam
Students Passed – Total number of students who passed
Pass Percentage – The pass percentage (e.g., "98%")
Remarks – A brief note about the results (e.g., "Excellent performance with a strong overall result")
Click Save to apply your changes
Tab 4: Teaching Staff
Click the Edit button on the top right
Fill in the following fields:
Principal's Name
Total Teachers – Total number of teachers in the institute
Post Graduate Teachers – Number of post-graduate qualified teachers
Trainee Graduate Teachers – Number of trainee graduate teachers
Primary Teachers – Number of primary section teachers
Teachers Section Ratio – The ratio of teachers to sections (e.g., "1.6")
Special Educators – Number of special educators
Counsellor and Wellness Teacher – Number of counsellors and wellness teachers
Click Save to apply your changes
Tab 5: Infrastructure
Click the Edit button on the top right
Fill in the following fields:
Total Campus Area in Sq. Mtr.
Number of Classrooms
Classrooms Size
Chemistry Lab Size
Physics Lab Size
Biology Lab Size
Composite Science Lab Size
Mathematics Lab Size
Computer Lab Size
Internet Facility – Select Yes or No from the dropdown
Girls Toilets – Number of girls' toilets
Boys Toilets – Number of boys' toilets
Click Save to apply your changes
Tab 6: Important PDFs
This tab allows you to upload key documents that parents and visitors can download directly from the disclosure page.
Click the Edit button on the top right
For each PDF, fill in the following:
File Name / Caption – A name for the uploaded file (e.g., "School Prospectus", "Admission Guidelines"). Maximum 70 characters.
Click Upload File to upload the PDF
Display Order – The order in which this file appears on the page
Check Allow Download to let visitors download the file
Click Save to apply your changes
Important Tips
Keep all information in the Mandatory Disclosure section accurate and up to date as it is a legal requirement
Upload clear, readable PDF documents so parents and authorities can review them easily
Update the Results tab at the end of every academic year
Click Publish from the top right of the admin panel to make your changes live on the website
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