The VIDYAOne School Website allows schools to upload and manage important documents directly from the admin panel. Schools can easily share PDFs, brochures, syllabus files, admission documents, fee structures, mandatory disclosure documents, and other downloadable resources with parents and students.

Uploading documents on the website helps schools provide important information online in an organized and professional way. Instead of sharing files manually, users can simply visit the website and download the required document anytime.

This guide explains how to upload documents in different menus of the school website, including:

• Mandatory Disclosure

• Prospectus Menu

• Syllabus Menu

• Fee Structure Menu

Upload Documents in Mandatory Disclosure Menu

The Mandatory Disclosure Menu is mainly used to upload official school documents required by education boards and government authorities.

Schools usually upload:

• Affiliation Letters

• NOC Certificates

• RTE Certificates

• Recognition Certificates

• Mandatory PDFs

• Important Government Documents

To upload documents:

• Login to the VIDYAOne School Website Admin Panel.

• Open Mandatory Disclosure Menu

• Select the required tab such as:

• Mandatory Documents

• Results

• Teaching Staff

• Infrastructure

• Important PDFs

Now click on the Edit button available on the top-right side.

Once edit mode is enabled, you can upload and manage documents easily.

Add File Name and Upload Document

Each document section contains:

• File Name / Caption

• Upload File button

• Category

• Display Order

First enter a proper file title. The title should clearly explain the document.

Examples:

• Affiliation/Upgradation Letter

• Samithi Certificate

• NOC Certificate

• RTE Certificate

After entering the title:

• Click on the Upload File button.

• Select the PDF or document from your computer.

• Upload the file successfully.

Enable the Allow Download option if you want visitors to download the document directly from the website.

You can also select the category and display order to organize documents properly.

Edit or Remove Mandatory Documents

If you want to update an existing document:

• Click the Edit button.

• Upload the updated file.

• Save the changes.

To remove a document:

• Click on the Remove File button.

• Save the changes.

• Publish the website.

This helps schools keep mandatory documents updated regularly.

Upload School Prospectus PDF and Brochures

The Prospectus Menu is used to upload school brochures, admission guides, and prospectus PDFs.

To open this section:

1. Go to:
   Downloads → Prospectus

Here schools can upload:

• Prospectus PDF

• Admission brochures

• Prospectus cover images

• Curriculum guides

Add Prospectus Details

The Prospectus page contains:

• Heading

• Description

• Upload Date

• Image Upload

• PDF Upload

In the heading section, enter a proper title such as:

• Prospectus for Classes 1 to 5

• School Admission Prospectus 2026

Below the heading, add a short description explaining the content of the prospectus.

Example: Explore our curriculum structure, school facilities, co-curricular activities, and admission process for the academic session.

Upload Prospectus Image and File

You can upload a preview image for the prospectus page. This image appears beside the brochure or PDF on the website.

To upload the image:

• Click on the Upload Image section.

• Select the image from your computer.

• Recommended image settings:

• Maximum size: Less than 1 MB

• Recommended resolution: 600 × 400 pixels

• After uploading the image, add: Image Caption, Image Alt Text

Next, upload the actual brochure or PDF file:

• Click on the Upload File button.

• Select the PDF from your system.

• Add the file name or caption.

• Example: School Prospectus PDF,  Admission Brochure 2026

• Enable the Allow Download option so visitors can download the prospectus directly.

Add Multiple Prospectus Sections

Schools can upload multiple brochures or prospectus files by clicking on the + New Prospectus button.

This is useful for:

• Different class groups

• Session-wise brochures

• Separate admission guides

The sections can also be rearranged using drag-and-drop functionality.

Upload Syllabus PDF Files

The Syllabus section helps schools upload class-wise syllabus PDFs and curriculum documents.

To open this section:

1. Go to:
   Academics → Syllabus

The Syllabus page allows schools to manage downloadable syllabus files for different classes.

Add Syllabus Information

Inside the syllabus section, enter:

• Syllabus Title

• File Name / Caption

Examples:

• Syllabus for Classes 1–5

• Syllabus for Classes 6–8

• Senior Secondary Syllabus

Now upload the syllabus document:

1. Click on the Upload File button.

2. Select the syllabus PDF.

3. Upload the file successfully.

Enable the Allow Download option if students and parents should be able to download the syllabus.

Upload Syllabus Image

Schools can also upload an image for the syllabus page.

This image may include:

• Curriculum banners

• Academic graphics

• Class-related visuals

After uploading the image, add:

• Image Caption

• Alt Text

This improves both appearance and SEO.

Edit or Delete Syllabus Files

If you need to update the syllabus:

1. Click on the Edit button.

2. Upload the new syllabus PDF.

3. Save the changes.

To remove outdated files:

1. Click on the Remove File button.

2. Save and publish the updates.

This helps keep syllabus information updated for every academic session.

Upload Fee Structure PDF Files

The Fee Structure section is used to upload fee-related documents and downloadable fee PDFs.

To open this section:

1. Go to:
   Admission → Fee Structure

Here schools can upload:

• Fee Structure PDFs

• Admission Fee Details

• Class-wise Fee Charts

• Transport Fee Documents

Add Fee Structure Details

Inside the Fee Structure section, enter:

• Heading

• File Name / Caption

Example:

• Fee Structure

• Admission Fee Details 2026

• Transport Fee Structure

Now upload the fee document:

1. Click on the Upload File button.

2. Select the PDF from your computer.

3. Upload the file successfully.

Enable the Allow Download option so users can download the fee structure directly from the website.

Upload Fee Structure Image

Schools can also upload an image related to the fee structure page.

Examples:

• Admission banner

• Fee information graphic

• School branding image

Recommended image size:

• Below 1 MB

• Resolution around 600 × 400 pixels

Update or Remove Fee Document

To edit fee documents:

1. Click on the Edit button.

2. Replace the old file.

3. Save the changes.

To remove old fee files:

1. Click on Remove File.

2. Save and publish the updates.

This helps schools maintain accurate fee information online.

Save, Preview, and Publish Changes

After uploading or editing documents in any section:

1. Click the Save button.

Before publishing, schools can use the Preview button to check:

• File layout

• Download buttons

• Images

• Document titles

Once everything looks correct:

1. Click the Publish button.

Important:
If changes are saved but not published, the updated documents may not appear on the live website.

Best Practices for Uploading School Documents

To keep the website professional and organized:

• Use proper file names

• Upload updated PDFs only

• Compress large files before uploading

• Remove outdated documents regularly

• Use meaningful titles and descriptions

• Organize files properly using categories and display order

These small improvements help parents and students easily access important school documents.