How to add Non-Teaching Staff details on VIDYAOne School Website

How to add Non-Teaching Staff details on VIDYAOne School Website

The Non-Teaching Staff webpage allows your institute to showcase support staff profiles such as finance, transport, security, and IT department staff. VIDYAOne lets you manage this from the admin panel under School Information.

How to Navigate to the Non-Teaching Staff Menu

  1. Go to the left sidebar in the admin panel
  2. Under School Info, click on School Information
  3. Click on Non-Teaching Staff Menu 
  4. You will see the following default department tabs: Finance, Transport, Security, and IT Department
  5. You can also create a new department by clicking + New Department

Note: The same menu also gives you access to Teaching Staff and Management Staff sections.

How to Add a New Non-Teaching Staff Member

Select the department tab you want to add the staff member under (e.g., Finance)
Click the Edit button on the top right
Fill in the following fields:

Part 1: Staff Details (Required)
  1. Full Name – The full name of the staff member (e.g., "Accountant")
  2. Position / Role – Their role in the institute (e.g., "Accountant")
  3. Date of Birth – Their date of birth
  4. Joining Date – The date they joined the institute
  5. Years of Experience – Total years of experience in their field
  6. Gender – Select from the dropdown (Male / Female / Other)
  7. Display Order – The order in which this staff member appears on the page


Part 2: Staff Photo
Scroll down to the Staff Photo section
Upload a photo of the staff member. Maximum image size is 1MB (400 x 500 pixels)
Add a Photo Caption and Photo Description (Alt Text)


Part 3: Address Details
Scroll down to the Address Details section
Fill in the following fields:
  1. Street Address
  2. City
  3. State – Select from the dropdown
  4. District – Select from the dropdown
  5. Country – Select from the dropdown
  6. PIN Code

Part 4: Contact & Social
Scroll down to the Contact & Social section
Fill in the following fields:
  1. Email Address – The staff member's official email (e.g., "account@school.edu")
  2. Mobile Numbers – Add one or more contact numbers. Click + Add Another Number to add more. Check Mobile Visible to display the number on the website.


Click Save to apply your changes


How to Add a New Department

If your institute has support staff in departments not covered by the default tabs:
Click + New Department next to the existing tabs


Enter the name of the new department (e.g., "Housekeeping", "Library")
Add staff members under it following the same steps above


Important Tips

Fill in all fields marked as Required before saving
Use the Display Order field to control which staff members appear first on the page
Check Mobile Visible only if you want the staff member's contact number to be publicly visible on the website
Click Publish from the top right of the admin panel to make your changes live on the website