New Entry (Student Module)
Watch video
Overview
The New Entry feature streamlines the process of enrolling a student into the school database. Follow these professional, step-by-step instructions to ensure accurate and complete admission records.
Prerequisites
Before you begin, make sure you have configured the following in Admin Module → Activation:
Current Session
Shift
Class
Stream (for higher Class)
Section (if you plan to assign sections during admission)
Step-by-Step Admission Process
1. Navigate to: Student Module → New Entry
2. Enter Student Details
- Student Name, Father’s Name, Mobile No., Mailing & Permanent Address (all marked with an asterisk * are mandatory)
- BPL Number (only for Bihar Board schools)
- WhatsApp Number (clickable link to open WhatsApp Web)
Upload Photograph
- Click Browse Photo
- File type: .jpg or .jpeg
- Maximum size: 50 KB
- Enter Sr. No. manually, if required.
- Select ☑ TC if you have collected the Transfer Certificate
- Select ☑ Birth Cert. if you have collected the Birth Certificate
- Ledger Number – if enabled in Admin Module → Software Settings
- Shift, Class, and Stream (if applicable)
- ☑ Set Section – Make sure sections for the chosen class are activated in Admin Module → Activation
- ☑ Set Fee – Ensure the fee structure is configured in Admin Module → Class Fee Structure
- ☑ A/C Detail – to record bank or parent account information
- ☑ In Hindi – to capture details in Hindi script
- Click Save
- A confirmation message will appear—click OK to complete the admission
- If you have selected ☑ In Hindi checkbox following window will open.
- Fill the details in their respective fields and click on the Save button.
- If you have selected ☑ A/C Detail checkbox following window will open.
- Fill the Account details in their respective fields and click on Save button.
- If you have Selected ☑ Set Section checkbox following window will open.
- Select the section of student and click on Save button.
- If you have selected ☑ Set Fee checkbox following window will open.
- Set the fees of student then click on Save button.
- After doing all the settings following message will be displayed.
- Click on OK button your student record will be saved.
Troubleshooting
& Common Errors
Solutions: - Go to Admin Module → Activation and activate the required
Session, Shift, Class, Stream, and Section.
Solutions: - Ensure
all mandatory fields (Name, Father’s Name, Mobile No., Mailing & Permanent
Address) are completed.
Solutions: - Contact our Support Team at 7080137444. Do not attempt manual fixes—you risk data loss.
Related Articles
New Entry ( Fee Module )
Watch Video Managing student fees is one of the most vital aspects of school administration. With VIDYA School Software’s “New Entry” feature, you can simplify the entire fee collection process—ensuring it’s fast, efficient, and error-free. Whether ...About Student Management System
Student Module – VIDYA School Management Software Watch Video Overview The Student Module is a central component of the Student Management System designed to efficiently manage and update student-related information. This module streamlines the ...What is VIDYA School Management Software
Watch Video Introduction: VIDYA School Management Softwareis a robust, Windows-based solution developed by VIDYAOne, designed to streamline and automate every aspect of a school’s operations. It’s more than just software — it’s a complete digital ...Software Setting ( Setting Module )
The Software Setting option in VIDYA allows administrators to manage important system-wide configurations such as SMS Sender ID, report storage paths, auto form numbers and more. These settings play a crucial role in customizing the software to match ...New Entry ( Exam Module )
Watch video New Entry option is used to create the New Exam. Note - Before starting a new entry in the exam, please process Subject Entry, Grade Subject Entry and Division Setting. Follow the below-mentioned steps to process new Exam Entry - Click on ...